How to write a fundraiser letter to parents

Getting parents on board with your school fundraising efforts relies heavily on communication, and the best way to ensure a smooth dialog with parents is often to reach out to them directly with the pertinent information. Creating the right school fundraising letter to parents rather than relying on students to inform them — or even to bring home a letter for their parents — leaves too much potential for things to go amiss.

How to write a fundraiser letter to parents

The letter with all the important information should be sent or emailed directly to one or both parents or guardians. Parents are usually busy and in a hurry or only interested in the development of their child.

A fundraising letter gives the opportunity to mention the mission statement for the fundraiser, the type of fundraiser such as auction, selling items, requesting donations and the dates.

#1: General Donation Request Letters

The need can be clearly presented such as new science lab equipment, a field trip to a national park or band uniforms.

For example, if the children are to sell something, there should be guidelines included such as: The school should make it very clear how the selling will be done and what they are doing to keep the children safe.

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Sometimes in the middle of a competitive fundraiser, safety gets lost amid the excitement. The parents can be assured that there is a designated person to look after all the safety features. This will give the parent an idea of how much is expected.

It is important for fundraising letters from school to be very clear and direct. Even though parents want to participate, they may not have time to study the material.

If it is clearly formatted and all the details are easy to see, they can put the letter on the fridge or a bulletin board and refer to it easily. A thank you letter should be sent to every parent who volunteered to help during the fundraiser as well as to parents and anyone else who donated.

how to write a fundraiser letter to parents

Here is a sample fundraising letter to parents: Every year we depend on successful fundraisers to provide funds necessary to continue offering the best educational opportunities for the student body. This year we hope to fund new laboratory equipment for our science room.

We would like to inform you about our plan for this year and ask for your help. Each child is being asked to sell one Name Item and we welcome anyone who wants to sell more. The Items For Sale can be picked up at school on Date.


The sale begins October 5th and ends October 10th when the money can be turned in to me with the sales slips between 2pm — 4pm at school.Many fundraising letters contain something calendars and return address labels are popular items.

This letter caught my eye because of an unusual premium that was not meant for the donor but for the child he might help. There was a small insert containing 15 stickers obviously meant for a child. Sample Property Letters. As the name suggests, the property letter concerns itself with matters related to buying, selling, leasing, renting, making an offer to buy/sell/rent/lease, and legal issues pertaining to, residential or commercial property.

A fundraising letter gives the opportunity to mention the mission statement for the fundraiser, the type of fundraiser such as auction, selling items, requesting donations and the dates. It should also be very clear about how the money will be spent.

Tuesday February 21, Dear Madam Ellen Johnson-Sirleaf: I write this letter to first compliment you for finally mustering the courage to apologize to the Liberian people for the callous and deadly statement you made on the BBC in while prosecuting the second and Taylor led version of NPFL wars.

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Sample Donation Request Letter To Parents